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Meeting Date:
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4/20/2015 - 5:30 PM
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Category:
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Business/Action Items
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Type:
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Action
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Subject:
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19.8 Contract extension for Reliance Communications to continue to provide District Automated Parental Notification Services
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LCAP (Local Control Accountability Plan) Goal:
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Parent/Family & Community Engagement
Outreach to Special Populations Goal 3.6-3.8 Outreach to Special Populations Goal 3.6-3.8
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Enclosure
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File Attachment:
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Summary:
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April 16, 2009, the District accepted proposals from ten (10) vendors for a new Automated Parental Notification System. Proposals were evaluated and vendors interviewed
in accordance with the criteria specified in the RFP. Reliance Communications' School
Messenger was deemed the most comprehensive parental notification system and as such staff recommended that Reliance Communications be awarded a contract of $75,651.68 per year.
This contract price represents a savings of $54,365.12 per year as compared to the annual costs
for the previous system used by the District. The scope of work in this contract includes the
provision of an automated communication system with the ability to deliver voice, e-mail, or
text-based messages to telephones, smart phones,or any internet-enabled device. The
system will support multiple languages, create reports and is compatible with the Aeries Student
Information System. Staff would like to extend the current contract one more school year at the price of $51,907.90.
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Funding:
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Already Budgeted General Fund Program 5089
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Fiscal Impact
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$51,907.90 from General Fund Program 5089
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Recommendation:
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Approve the contract extension with Reliance Communications.
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Approvals:
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Recommended By:
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Signed By:
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Joe Estrada-C - Director of Technology
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Signed By:
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Jeff McDaniel - Executive Director of Operations
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Signed By:
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Deborah Cooksey - Associate General Counsel
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Signed By:
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Dr. Nellie Meyer - Superintendent
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