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Meeting Date:
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10/29/2014 - 7:30 PM
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Category:
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Business/Action Items
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Type:
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Action
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Subject:
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16.8 Award Lease/Leaseback contract #1631 to Meehleis Modular Buildings, Inc. for construction of the Modular Gymnasium Building project at Concord High School for a Guaranteed Maximum Cost of $3,698,805.00
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LCAP (Local Control Accountability Plan) Goal:
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Strategic Initiative 5.3 Optimal Operations and Infrastructure Ensure that our facilities and infrastructure support and enhance student learning and safety.
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Enclosure
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File Attachment:
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Summary:
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On September 20, 2013, District issued a Request for Qualifications (RFQ) soliciting submissions from qualified firms interested in entering into a Lease/Leaseback agreement to construct a Modular Gymnasium Building at Concord High School. In addition to advertising on District webpage, District solicited qualifications from 6 vendors. As a result of this solicitation, District received 3 packages. On November 13th, 2013 the District approved a Preliminary Services Agreement with Meehleis Modular Buildings, Inc. for coordination, constructability review and value engineering. Based on results of work associated with the PSA, staff negotiated a best and final cost and is now recommending District enter into a Lease/Leaseback agreement with Meehleis Modular Buildings, Inc. for a guaranteed maximum project cost of $3,698,805.00 for completion of all specified new construction per DSA approved plans and specifications.
The Lease/Leaseback project delivery method is authorized by California Education Code 17406, and authorizes the governing board, without advertising for bids, to enter into a lease with a builder for the purpose of construction, including remodeling and permanent improvements, (upon property). Under a lease-leaseback, the District leases property under a "site lease" to a builder for $1.00. That builder constructs the facility, completes the renovation and then leases the facility back to the District under a "facilities lease". The District makes "tenant improvement payments" during construction and "lease payments" after construction. Titles to the facility vests in the District as lease payments are made. The District has the option to make an early balloon payment to the builder to buy out the facilities lease. In addition, the District determines all plans and specifications and uses its own Architect of Record to submit the project to the Division of the State Architect (DSA) for approval.
The scope of work includes, but is not limited to, providing all tools, materials, labor and equipment necessary to complete construction of a Modular Gymnasium Building at Concord High School including but not limited to: site preparation, selective demolition, site work, utility work, flat work, building construction, bleacher construction, interior amenities and other items as necessary to deliver a complete project as it relates to the drawings and specifications.
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Funding:
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2010 Measure-C
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Fiscal Impact
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$3,698,805 GMP
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Recommendation:
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Award Lease/Leaseback contract #1631 to Meehleis Modular Buildings, Inc. for construction of the Modular Gymnasium Building Project at Concord High School for a guaranteed maximum cost of $3,698,805.
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Approvals:
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Recommended By:
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Signed By:
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John Willford - Assistant Program Manager
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Signed By:
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Tim Cody - Program Manager
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Signed By:
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Dr. Nellie Meyer - Superintendent
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Vote Results:
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| New Motion | | Member Lynne Dennler Moved, Member Linda Mayo seconded to approve the New motion 'Approve the award Lease/Leaseback contract #1631 to Meehleis Modular Buildings, Inc. for construction of the Modular Gymnasium Building Project at Concord High School for a guaranteed maximum cost of $3,698,805.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Linda Mayo | Yes | | Lynne Dennler | Yes | | Cheryl Hansen | Yes | | Brian Lawrence | Yes | | Barbara Oaks | Yes | |
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