Agenda Item
Meeting Date: 6/10/2019 - 7:00 PM
Category: Business/Action Item
Type: Action
Subject: 17.15 Award of Request for Quotation (RFQ) for #1837 Custodial Cleaning Supplies to Hillyard, Inc. for the Fiscal Year 2019-2020, and for Two (2) One-year Options to Renew
LCAP (Local Control Accountability Plan) Goal:
Goal 1: All students will receive a high quality education in a safe and welcoming environment with equitable and high expectations, access to technology, and instruction in the California State Standards that prepare them for college and/or career.
Policy:
Enclosure: RFQ Bid Summary; Cole Supply and Hillyard RFQ Proposals
File Attachment:
1837 RFQ Results Summary.pdf
1837 RFQ Cole Supply Co. Inc Response.pdf
1837 RFQ Hillyard Inc. Response.pdf
Summary: One April 10, 2019 the District issued a Request for Quotation #1838 for custodial cleaning supplies. On April 25, 2019, Mt. Diablo Unified School District accepted two (2) proposals for RFQ 1837, Custodial Cleaning Supplies. The two (2) proposals were complete and were evaluated in accordance with the evaluation criteria specified in the RFQ.
Staff has reviewed and is recommending award as follows: Custodial Cleaning Supplies to Hillyard, Inc. starting July 1, 2019 for one (1) year (July 1st-June 30th), with two (2) one-year options to renew.
Funding: Maintenance and Operations Program 5250 – Custodial Supplies
Fiscal Impact $130,734.92 ($32,683.73 x 4 quarters)
Recommendation: Approve to Award RFQ #1837, Custodial Cleaning Supplies to Hillyard, Inc. for the Fiscal Year 2019-2020, and for two (2) one-year options to renew.
Approvals:
Recommended By:
Signed By:
Elizabeth McClanahan - Director of Purchasing and Warehouse
Signed By:
Richard Jackson - Director of Maintenance, Operations & Facilities
Signed By:
Nance Juner - Director of Fiscal Services
Signed By:
Rose Ramos - Chief Business Officer
Signed By:
Dr. Nellie Meyer - Superintendent
Vote Results:

New Motion
Member Debra Mason Moved, Member Linda Mayo seconded to approve the New motion 'Approve to Award RFQ #1837, Custodial Cleaning Supplies to Hillyard, Inc. for the Fiscal Year 2019-2020, and for two (2) one-year options to renew.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 4 Nay: 0.
The motion Carried 4 - 0
   
Linda Mayo     Yes
Joanne Durkee     Yes
Debra Mason     Yes
Cherise Khaund     Yes