Agenda Item
Meeting Date: 6/10/2019 - 7:00 PM
Category: Business/Action Item
Type: Action
Subject: 17.14 Award of Request for Qualification #1827 Unleaded Gas and Diesel Fuel with Merrimac Energy Group
LCAP (Local Control Accountability Plan) Goal:
Goal 1: All students will receive a high quality education in a safe and welcoming environment with equitable and high expectations, access to technology, and instruction in the California State Standards that prepare them for college and/or career.
Policy:
Enclosure: RFQ #1827 Merimac Energy Group Proposal
RFQ #1827 Summary of Bid Opening
File Attachment:
RFQ 1827 Proposal-Merrimac Energy Grp.pdf
1827 RFQ Results Summary.pdf
Summary: Request for Qualification (RFQ) #1827 was called to provide Unleaded Gasoline and Diesel Fuel District-wide. Mt. Diablo Unified School District maintains a fleet of vehicles in excess of 249 which use unleaded gasoline and diesel fuel. This fleet composition consists of automobiles, both large and small; large trucks; school buses; and heavy motorized equipment.

The contract period will be effective from July 1, 2019 through June 30, 2020 with two (2) one year options to renew for the 2020-2021 and 2021-2022 fiscal years (July 1st – June 30th).

The District received three (3) responses to RFQ #1827 on April 30, 2019, to supply our gasoline and diesel fuel needs. Upon review of relevant factors, including but not limited to price, and product availability it was determined that Merrimac Petroleum, Inc., dba Merrimac Energy Group was the most responsive, responsible bidder.
Funding: Program 0928 - Transportation
Fiscal Impact $500,000
Recommendation: Approve the award of Request for Qualification for Unleaded Gasoline and Diesel Fuel for the District to Merrimac Petroleum, Inc. dba Merrimac Energy Group.
Approvals:
Recommended By:
Signed By:
Elizabeth McClanahan - Director of Purchasing and Warehouse
Signed By:
Bert Balba - Director of Transportation
Signed By:
Nance Juner - Director of Fiscal Services
Signed By:
Rose Ramos - Chief Business Officer
Signed By:
Dr. Nellie Meyer - Superintendent
Vote Results:

New Motion
Member Linda Mayo Moved, Member Debra Mason seconded to approve the New motion 'Approve the award of Request for Qualification for Unleaded Gasoline and Diesel Fuel for the District to Merrimac Petroleum, Inc. dba Merrimac Energy Group.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 4 Nay: 0.
The motion Carried 4 - 0
   
Linda Mayo     Yes
Joanne Durkee     Yes
Debra Mason     Yes
Cherise Khaund     Yes