Review Agenda Item
Meeting Date: 12/14/2020 - 6:00 PM
Category: Consent Agenda
Type: Action
Subject: 17.31 Review and Potential Approval of 2020-2021 Pending Computer/Technology Purchases Requisitions From November 3, 2020 through December 8, 2020
LCAP (Local Control Accountability Plan) Goal:
Goal 1:
All students will receive a high quality education in a safe and welcoming environment with equitable and high expectations, access to technology, and instruction in the California State Standards that prepare them for college and career.
Policy:
Enclosure 2020-2021 Pending Computer/Technology Purchases Spreadsheet from November 3, 2020 through December 8, 2020
File Attachment:
2020-21 Pending Board Approval Tech Purchases.120820.pdf
Summary: On August 13, 2018, Item #17.20, the Mt. Diablo Unified School District School Board Awarded Bid 1809, Technology Materials and Services, to the following low bidders: Arey Jones, Decotech Systems, Inc., R-Computer, and Emergent for the 2018-2019 Fiscal Year. Per the terms of Bid 1809, the contract pricing was extended for the following years 2019-2020, 2020-2021. The District also purchases Apple products; Apple is a sole source provider.
Due to volatility of the computer industry the District is adding two more purchasing sources for technology, pending 12/14/20 approval of Sourcewell-CDW Contract and Educational Service Center, Region 4-Office Depot for those devices that are needed sooner then our current window of eight months.

The District is presenting the purchases requested for the 2020-2021 fiscal year from November 3, 2020 through December 8, 2020, with the totals to the following vendor:

Apple - $54,686.52
Arey Jones - $229,781.96
DecoTech - $35,096.14
Office Depot - $249,514.78

Purchase Orders and Pending Purchase Requisitions for the 2020-2021 fiscal year total, as of December 8, 2020, is $3,631,553.96. New purchase requests since November 3, 2020, in need of Board Approval total $569,079.40. Which is included in the 2020-2021 total of $3,631,553.96.
Funding: Various district budgets, provided on attachment.
Fiscal Impact $569,079.40
Recommendation: Move to approve the 2020-2021 Pending Computer/Technology Purchases Spreadsheet November 3, 2020 through December 8, 2020 in the amount of $569,079.40.
Approvals:
Recommended By:
Signed By:
Elizabeth McClanahan - Director of Purchasing and Warehouse
Signed By:
Robert Sidford - Director of Technology and Innovation
Signed By:
Mika Arbelbide - Director of Fiscal Services
Signed By:
Dr. Lisa Gonzales - Chief Business Officer
Signed By:
Dr. Adam Clark - Superintendent